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KCL worked hard with our Oracle partners to integrate the KCL document management solution into Oracle’s e-business suite. This has allowed us to give the business more visibility of important contracts in a timely and efficient manner and decreased the number of misplaced contracts by over 30%.
Retrieval of engineering records is vital to ensure the mechanical efficiency and safety record of any rail fleet. Using the KCL document management solution has allowed us to reduce drastically the amount of paper in storage and retrieve important documents in an instant when they are required.
KCL’s document management system and its integration with Oracles e-business suite has improved the efficiency of our invoice approvals process. Users can now both approve and retrieve electronic images of invoices on line with ease which has reduced the time and energy involved in dealing with invoices.
Speed and accuracy is all important when working to reduce the cost of insurance claims. KCL has used their document management system to good effect in this area taking what was a very manual paper based exercise into the electronic age.
Before using KCL’s document management solution we were being overrun by the number of filing cabinets we were filling with paper. KCL worked with Profund to integrate their document management solution and the benefits have meant we can run a far more efficient pensions department with paper now a thing of the past.
KCL’s document management system allowed our payroll department to automate and streamline two manual paper based processes using the already established fleet of photocopiers to scan “fit to work” and “statutory sick pay claim forms”. This both improved the speed at which the administration was completed but also improved the accuracy and reduced the number of lost forms.
KCL carried out the back scanning of 6,000 current employee medical records when we opened a new Occupational Health department and provided a solution for and set up a robust employee recording system. KCL carried this out within a short specified timescale which enabled the OH team to continue operating normally.
Our objective was to reduce the amount of paper in its HR function. We secured the services of KCL to back scan the HR records at the time of the project and ensured moving forward paper records were to be taken from site and back scanned against the appropriate employee record. This has improved the time taken for documents to be retrieved and has ensured less paper work has been misplaced.
KCL provided their “RailScan” document management software solution to allow us to securely scan, archive and manage the critical fleet and safety standards information needed by each of the depots and engineering staff. This saved both time and effort in what had traditional been a box file task.